By-laws

1. The officers of the organization shall be members of the national ASTE.

2. The officers of the organization shall consist of officers known as the Director, the past-Director, Director-elect, and the Communication Director, at a minimum.  There may also optionally be a Treasurer and a Graduate Student Representative.

The Executive Committee shall be composed of the officers.

1. Director (3-year term)

   1. Shall preside at all meetings.

   2. Shall plan the program agenda for the annual meeting of the region.

   3. Shall notify all members of the time and place of all meetings of the region.

   4. Shall make the call for annual meeting presentation proposals, collect and ensure peer review of proposals by at least two Far West ASTE members in good standing, and send out acceptance notices to presenters. 

   5. Shall post updates on the region’s website.

   6. Shall serve as the Regional Representative on the national ASTE Regional Units Committee.

   7. Shall serve as the Regional Representative to the National ASTE Board during that time for which the region has a seat.

   8. Shall appoint subcommittees not otherwise provided for in the by-laws and shall be an ex-officio member of all Far West ASTE subcommittees.

   9. Attend Regional Units meetings at the national ASTE meetings, usually in January. In case of emergency, a delegate may attend instead of the Director.  

   10. Shall host one additional business meeting and event, usually in the Fall. 

2. Past-Director (1 year term) 

   1. Will facilitate a smooth transition of Directors

   2. Will support the new Director by sharing information and past experiences of the region. 

3. Director-Elect (1 year term)

   1. Shall carry out duties assigned by the Director, the Executive Committee, or otherwise specified in the by-laws.

4. Communications Director  (3 year term)

   1. Shall keep minutes of all business meetings and all Executive Committee meetings, and shall forward annual minutes to the region Director for proofreading. Either the secretary or the Director will post on the Far West ASTE website and submit updates to the regional portion of the ASTE website. If the Communications Director is unable to attend the conference, a delegate may be assigned. The Communications Director is also responsible for social media. 

5. Treasurer (if filled; currently we do not collect dues)

   • The Treasurer shall make a financial report to the members at the annual meeting.

   • If members vote to collect dues, the treasurer will send e-mails to members soliciting annual dues.

   • Provide the Director with a list of current (paid) members.

   • Provide the Director with the following information: bank account information (bank name, contact information, and account number).

6. Graduate Student Representative (if filled; 1 year term; may succeed self for up to a total of a 3 year term)

   1. Shall function as a representative of the graduate student membership of the region.

   2. Shall carry out duties as assigned by the Director.

1. If the Director is unable to complete the third year of the term, the Director-Elect shall assume office.

2. If the Director is unable to take office or complete the first and/or second year of the term, the Executive Committee shall appoint another member to serve in that capacity until such time as a new Director-Elect can be elected in a regular manner as described in Section F of this Article.

3. If the Communications Office is unable to continue to serve, the Executive Committee shall appoint another member to serve in that capacity until such time as a new Communications Officer can be elected in a regular manner as described in Section F of this Article.

4. If the Treasurer (if filled) is unable to continue to serve, the Executive Committee shall appoint another member to serve in that capacity until such time as a new Treasurer can be elected in a regular manner as described in Section F of this Article.

1. The Director-Elect shall succeed the Director. The term of the Director shall be for three years beginning at the close of the national ASTE annual meeting in January.

2. The Director-Elect shall be elected by a majority vote at the fall business meeting as determined by a ballot of members attending the annual business meeting, or by a mail ballot if a quorum is not present at the fall business meeting. The term of the Director-Elect shall be for one year.

3. The Communications Office and Treasurer (if filled) shall be elected by a majority vote at the fall business meeting. The term of each office shall be for a period of three years, beginning at the close of the national ASTE annual meeting.

4. The Graduate Student Representative (if filled) shall be elected by a majority vote at the fall business meeting. The term of office shall be for one year, beginning at the close of the national ASTE annual meeting.